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Minutes of the Annual Melbecks Parish Council meeting held on Thursday May 4th 2017 at Gunnerside Village Hall

The Annual Parish Council meeting was held on Thursday May 4th 2017.

Present were Councillors Calvert, McCartney, Silver and Crapper, with Cllr R. Alderson presiding. Also present was RDC Councillor Blows and one member of the public. The Clerk was Miss N. Adams.

1. Apologies for absence.

There were no apologies, all were present.

2. Election of Officers

a) Election of Chair.

PC nominated Cllr Alderson as Chair, this was seconded by AS and unanimously agreed. There were no other nominations.

b) Election of Vice-chair.

RA proposed Cllr Crapper as Vice-Chair, this was seconded by PC, and agreed unanimously. No other nominations were received.

3. Declaration of Interests.

None declared.

4. Minutes of the last meeting

The minutes were agreed to be a correct record, and signed by the Chair.

5. Matters Arising.

a) Trees in Gunnerside Ghyll. Cllr McCartney has been in touch with Dave Allen, who carried out some work in the past, and it was agreed for him to arrange to have a look and give a quotation for some work. Cllr McCartney will contact YDNPA to confirm which trees can be removed or cut back.

b) Dog waste bin

The Clerk has contacted RDC regarding the dog waste bin which was ordered last year, and which has not yet been installed. However, a definite date still has not been confirmed. Cllr Blows has offered to chase this up and will contact RDC regarding this issue.

6. Finance

a) Order to pay – Low Row Institute

An order to pay was signed and a cheque for £20.00 for two meetings held during the year.

b) Order to pay – Gunnerside Village Hall

An order to pay was signed and a cheque for £40.00 for four meetings held during the year.

c) Financial Risk Assessment

The financial risk assessment was approved and signed by the Chair.

d) Audit- Annual governance statement

The annual governance statement was agreed unanimously by councillors.

e) Accounting statement

The accounting statement was agreed unanimously by councillors.

e) Internal audit

It was agreed that Kevin Pellatt would be asked to complete the internal audit again this year.

6. Highways

The clerk was asked to report the following issues to Highways:

a) drain at West End cottage, Gunnerside

b) street light at Peat Gate

c) street light outside Corner Cottage, Gunnerside

d) drain at the top of Peat Gate

It was confirmed that the replacement of the pole at Toledo has not been done yet.

7. Richmondshire District Council

a) Reduction in number of councillors

The Council noted that RDC has approved the proposed reduction in the number of councillors from 34 to 24, from 2019.This will go to consultation with the boundary commission in June 2017, with a final decision in 2018. The ward size may increase, although it was confirmed that parishes will not be divided.

8. NYCC

a) Vacancies for co-opted members

The Council noted that the Richmondshire Area Committee was making new appointments, and that the closing date for nominations is Monday June 5th.
9. YDNPA

a) Village of the Year

The Council noted details of this competition, however it was decided not to take part.

10. AOB

a) cycle events

The Council noted that there would be two non-competitive cycle events taking place on Saturday June 10th 2017, and on Saturday July 1st 2017.

b) Community led housing

The Council were advised that a Housing Need survey was available, if required, from North Yorkshire Rural Housing enablers. It was agreed not to be necessary at the moment.

c) Reeth 3- day trial

A letter was received giving details of the Reeth 3 Day Trial, to take place on the 21st, 22nd and 23rd of July 2017. A permission slip will be returned by the Clerk.

d)  Notice boards

 The notice boards have arrived and AS and PC will arrange to install these.

11. Date of the next meeting

The next meeting will be held at Low Row Institute on Thursday July 6th at 7.30pm.

As there was no other business, the meeting closed at 8.15pm

~~~ooo~~~

Minutes of the Melbecks Parish Council meeting held on Thursday March 23rd 2017 at Low Row Institute

The Parish Council meeting was held on Thursday March 23rd 2017. Present were Councillors Crapper, Calvert, Silver and McCartney,with Cllr R. Alderson presiding. The Clerk was Miss N. Adams.

1. Apologies for absence. Apologies were received from RDC Cllr Blows.

2. Declaration of Interests. None declared.

3. Minutes of the last meeting. The minutes of the last meeting, held on 9th February 2017 were agreed to be a correct record, and these were signed by the Chair.

4. Matters Arising.

a) Notice boards. Cllr Alderson now has the quotation for the notice boards, from William Smith and sons, Barnard Castle, but he has been advised against having gas struts fitted. The price without gas struts is £396.95 each plus VAT, and we will need 4 new posts which will cost £30 each. The delivery charge is £10. It was agreed to go ahead with the purchase of these boards, and we will arrange installation ourselves, and the clerk will order the boards. It was agreed to order one to be delivered to Gunnerside and one to Low Row, and the clerk will check if there is an additional charge for this.

It was agreed to keep the board in the same position at Gunnerside, however it was thought better to move the one at Low Row next to the bus stop, where it would be easier for people to stop to read the notice board, and to put up notices.

b) Trees in Gunnerside Ghyll.

Cllr McCartney has been in touch with the YDNPA ranger, Michael Briggs who has advised that they do not have any volunteers available at the moment, but he has no objections for us to do some work ourselves. Cllr McCartney has had a look and could tidy up some of the smaller growth with some help from Gunnerside residents, however a tree surgeon would be needed for the larger limbs. Cllr McCartney will contact a tree surgeon in order to and get a quotation. This work will need to be done before the bird nesting season starts.

5. Finance

a) The clerk’s salary of £1000, plus expenses were agreed and paid. An order to pay was completed.

6. Highways

a) Wall at Lodge Green.

The clerk advised that this has been reported to highways, and has been added to their programme of works.

b) Light in Gunnerside

The light that had been off was reported and this has now been repaired.

c) Drain at West End Cottage

This has been causing problems in heavy rain again, and the clerk was asked to report this to highways again.

d) Drains on Brocca Bank

These are still not clear, and the clerk was asked to report this to highways again.

7. Richmondshire District Council

a) Richmondshire Small Parish Insurance Scheme

Richmondshire District Council has advised that it is no longer offering its Small Parish Insurance Scheme. The clerk has obtained 2 quotes for insurance, one from Zurich Municipal (who Melbecks Parish Council has been insured with through this scheme),

and one from Hiscox Insurance. The quotes are almost identical, and it was agreed to stay with Zurich at a cost of £164.45. The clerk will arrange payment of this.

b) The Council were advised that there will be a County Council election on Thursday May 4th.

8. North Yorkshire County Council

9. YDNPA

a) Tree Preservation Order- Oak Tree Barn, Low Row.

The Council noted that the YDNPA has given consent for the crown cleaning of three trees

located at Oak Tree Barn, Low Row

b) Parish Forum meeting

The Council were advised that there would be a Parish Forum meeting on 26th April 2017 at 7pm to take place at the Dales Countryside Museum, Hawes. No councillors were available to attend on this occasion.

10. AOB/other correspondence.

a) A letter of thanks was received from the Great North Air Ambulance for the £50 donation that was given by Melbecks Parish Council.

b) Trees at Peat Gate

Cllr Silver advised the Council that there are overgrowing trees on the road up to Peat Gate which need to be cut back, as they are obscuring vision for vehicles. The clerk was asked to report this to highways.

11. Date and time of next meeting.

The next meeting will be held at Gunnerside Village Hall on Thursday May 4th 2017.

As there was no other business, the meeting closed at 8.30pm.

~~~ooo~~~

Minutes of the Melbecks Parish Council meeting held on Thursday February 9th 2017 at Gunnerside Village Hall

The Parish Council meeting was held on Thursday February 9th 2017.

Present were Councillors Calvert and McCartney with Cllr R. Alderson presiding. Also present was RDC Councillor Blows and one member of the public. The Clerk was Miss N. Adams.

1. Apologies for absence.

Apologies were received from Councillor Crapper.

2. Declaration of Interests.

None declared.

3. Minutes of the last meeting.  

A correction was made to item 11, to correct the date of the next meeting to Thursday 9th February. Subject to this amendment the minutes were agreed to be a correct record, and signed by the Chair.

4. Matters Arising.

a) BT consultation on the removal of payphones. The Council was informed that Richmondshire District Council had recommended that the payphones should not be removed.

b) Notice boards. Quotes have been received for different notice boards. The Council agreed to order 2 16 xA4 notice boards from freestanding recycled plastic notice, the Clerk will arrange this.

c) Trees in Gunnerside Ghyll, It was agreed to arrange a meeting with the YDNPA ranger, Michael Briggs and Councillor McCartney and possibly Councillor Crapper, if available. The Clerk will contact Michael Briggs and councillors to confirm the date and time.

d) Public Participation. Different suggestions to the wording of the information on the website regarding public participation at meetings had been circulated to councillors prior to the meeting. The councillors agreed by 2 to 1, to continue not to allow public participation at other meetings except the Annual Parish meeting in March.

It was proposed that the following be included on the website:

‘All residents of the Parish are welcome to attend these meetings, but as the Council has always decided not to have public speaking at Parish Council meetings electors can only speak at the Annual Parish meeting held each March.’ Councillors agreed by 2 votes to 1.

e) Light at Toledo. The Council was informed that there is a new pole on order for this light, which will be repaired once this has been received.

f) Pension. The Clerk has contacted Pensions Administrator, and it was confirmed that Melbecks Parish Council do not have to provide a pension, as the Clerk’s salary is less than £92 per week, and this just needs to be registered, which the Clerk has done.

5. Finance

a) Order to pay – Great North Air Ambulance. An order to pay was signed and a cheque signed for £50 for a donation to the Great North Air Ambulance.

6. Highways

a) Wall at Lodge Green. The Clerk was asked to contact Highways regarding wall at Lodge Green which is not in very good condition. The Clerk will report this again.

7. Richmondshire District Council

a) Parish Precept information. The council noted receipt of information regarding calculation of Council Tax base.

b) District Ward Boundary Review.  Councillor Alderson and RDC Councillor Blows had attended this meeting and advised the Council that RDC are looking at the number of councillors, which currently stands at 34, and would like to reduce this to a number possibly in the 20’s. although RDC have advised that they do want to continue to reflect the community and not cut across parish boundaries.

Swaledale is the biggest ward with the smallest numbers of electors, however Swaledale and Reeth and Arkengarthdale combined would be too many for a single ward. RDC advised that ward names may change. Parish Councils are being asked for their views by July, and then a final decision will be made.

8. NYCC

No items.

9. YDNPA

The council was notified of the following planning decisions:

a) Planning decision, approved conditionally - Three Sisters, Low Row

b) Planning decision approved conditionally – Friar Intake

c) Planning decision approved conditionally – 2 Lilac Cottages, Low Row

d) Planning decision approved conditionally – Ralph Bank House, Low Row

e) Article 4 direction. The Council was notified that on 16th January 2017, YDNPA made an ‘Article 4 Direction’ which if confirmed, will remove a ‘permitted development right’ that would otherwise allow light industrial premises to be converted to dwellings without full planning permission.

f) Local Plan. The Council was advised that YDNPA had resolved to adopt the YDNPA Local Plan in December 2016.

g) Ash tag project. YNDPA had contacted the Council to raise awareness of the threat of Ash die back fungi, and to possibly help with the Living Ash Project.

h) Update for Parish Councils. The Council was given an update including the Article 4 Direction, Local Plan, Dark Skies Festival, Rights of Way maintenance and appointment of new Parish member, Allen Kirkbride.

10. AOB

 a) Yorkshire Dales Society. The Council received a letter and information from the Yorkshire Dales Society, and was asked if Melbecks Parish Council wanted to become an Affiliate member. It was decided not to do so at the moment.

11. Date of the next meeting

The next meeting will be the Annual Parish meeting to be held on Thursday March 30th at Gunnerside Village Hall at 7.30pm.

**Post meeting note, the Annual Parish meeting will now be held on Thursday March 23rd at Gunnerside Village Hall at 7.30pm.

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