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Minutes of the Melbecks Parish Council meeting held on Wednesday February 7th 2018 at  Gunnerside Village Hall

The Melbecks Parish Council meeting was held on Wednesday February 7th 2018 at Gunnerside Village Hall. Present were Councillors McCartney, Calvert and Crapper, with Cllr R. Alderson presiding. RDC Councillor Blows was also present.

PCSO Taylor-Page and three members of the public were present. The clerk was Miss N Adams.

1. Apologies for absence.

Apologies were received from Councillor Silver.

2. Declaration of Interests.

Cllr Calver declared an interest in item 9(a).

3. Minutes of the last meeting

The minutes were agreed to be a correct record and signed by the Chair.

4. Matters Arising.

a) Peat Gate - Cllr Silver has met with the Highways Officer to discuss the drainage problems at Peat Gate.

b) West End Cottage - Cllr McCartney and the clerk met with the Highways Officer regarding the blocked drain at West End Cottage, Gunnerside and were advised that this gully will have a jet sent through it to clear the blockage.

c) Children playing signs – the highways officer advised that it would not be possible to put up such signs in the village, due to the road layout, as cars were unlikely to be exceeding more than 20 mph in the village itself. Cllrs asked for this to be confirmed in writing, and the clerk will ask again if there is anything else that can be done.

5. Finance

a) Insurance renewal

A quotation of £167.45 has been received for the insurance renewal with Zurich, which has increased from £164.45 last year. It was agreed unanimously by councillors to renew this with Zurich. The clerk to arrange this,

b) Orders to pay were signed for the payments for the tree work in Gunnerside and the clerk confirmed that the cheques have been sent.

6. Highways

a) Highways reply- meetings have taken place with the Highways Officer as minute 4a, b and c.

7. Richmondshire District Council

a) Council tax precept calculation

Clllrs noted this information. RDC Cllr Blows advised that the overall council tax would be set in February and RDC have suggested a £5 increase to cover social care costs and County Council increase is expected although it is not known exactly how much this will be.

8. NYCC

a) NYCC permit scheme was noted by councillor formalising arrangements for road closures etc

9. YDNP

a) Planning application: Dial House Gunnerside – no comments or objections raised.

b) Planning decision: Rowleth Gardens, Strands: approved conditionally.

c) Planning decision: Wardell Hall, Low Row: approved conditionally.

d) Planning decision – Spensley House, Gunnerside. Approved conditionally.

e) Spring 2018 Parish Forum – councillors noted that this would be taking place at West Burton Village Hall on Monday 23rd April 2018.

f) Review of Parish Forum initiative.

The clerk will complete this questionnaire.

10. AOB

a) Council tax on second homes

It was confirmed that the discussion regarding increasing council tax on second homes will be considered by Richmondshire District Council at the end of February and this will be the first of the District Councils to consider this. (Eden and Craven will be considering this next).

RDC Cllr Blows advised that together with RDC Cllr Yvonne Peacock he has met with second home owners and residents from DHOAG (Dales Home Owners Action Group) to address their concerns. The council was advised that the membership of this group is not just second home owners but also includes permanent residents, and consists a large body of people within the village of Gunnerside.

No formal consultation is planned, and it was confirmed that this is just in an exploratory stage at the moment.

Councillors agreed unanimously that they are opposed to the proposal of increasing council tax on second homes and asked RDC Cllr Blows to take these views forward to the meeting.

b) Defibrillator

A request has been received to fund the replacement of items linked to the defibrillator at Low Row Institute, and after contacting other defibrillator organisers in the area, it appears that there may be funding available from the Yorkshire Ambulance Service (YAS) to replace these. Parish Council funds are quite low until the precept is received and the clerk will advise to contact YAS initially to see what may be available and also to consider other funding options such as Reeth Gazette community chest.

c) Friarage Hospital update

Councillors noted this information.

d) Clerk was asked to contact Highways regarding gritting during the recent cold weather and snow, when the roads were only gritted on the hills and no grit was put on the flat sections of road.

e) Clerk to report the street light on Bridge corner, Gunnerside.

f) Clerk to enquire when the street light at Toledo will be replaced.

11. Date of the next meeting

The next meeting will be the Annual Parish Meeting followed by the Parish Council meeting and will be held at Low Row Institute on Thursday March 29th at 7.30pm.

As there was no other business, the meeting closed at 8.35pm.


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Minutes of the Melbecks Parish Council meeting held on Tuesday November 28th 2017 at Low Row Institute

The Melbecks Parish Council meeting was held on Tuesday 28th November 2017 at

Low Row Institute. Present were Councillors McCartney, Silver, Calvert and Crapper,

with Cllr R. Alderson presiding. RDC Councillor Blows was also present. The Clerk

was Miss N. Adams.

1. Apologies for absence.

All were present.

2. Declaration of Interests.

None declared.

3. Minutes of the last meeting

i) Correction to 6(b)

ii)The Council had agreed to fund £500 towards to tree work in Gunnerside Gill,

however the clerk confirmed that the council could only fund £400 this financial year,

with the other £100 being available after April. Councillors also agreed that as the

next meeting was not taking place until February 2018, that the invoice for this work

could be paid prior to this, once the invoice is received and agreed.

Subject to these amendments, the minutes were agreed to be a correct record, and

signed by the Chair.

4. Matters Arising.

a) Notice board in Gunnerside

This is due to be installed in the near future.

b) Trees in Gunnerside Gill

Work has been going on during the last 3 weeks to clear undergrowth and remove

small branches. National Grid have advised that they will be attending on

Wednesday November 29th to remove a cherry tree which is close to overhead

cables. Positive feedback has been received from residents regarding the work so

far and once the work is completed, it will be easier to maintain this area in the

future. £700 has been received from Richmondshire District Council and the honesty

boxes for parking in the village is bringing in additional income.

c) Charging for public toilets

The new doors are now in place. Councillor Blows has requested information

regarding footfall and income to be provided by Richmondshire District Council.

Cllr Blows also advised that this decision had not been made lightly and RDC had

decided that it was preferable to keep the toilets open and charge, rather than to

close them.

5. Finance

a) Annual accounts were reviewed and it was agreed that the clerk would enquire

with other local parish councils as to how this can be completed in the future and

whether is it necessary to complete an accounts book, or whether this can be done

on a spreadsheet which can be printed out and signed.

6. Highways

a) Trees in Gunnerside

Highways have done some work to remove some trees on the south side of the

bridge in Gunnerside to improve visibility.

b) Drain at West End Cottage, Gunnerside

This was reported again following the last meeting, however no further work has

been done here. Clerk was requested to report this again.

c) Street light at Flatlands, Gunnerside

Councillors noted that following complaints from residents of the village regarding

this light, RDC has advised that they will be fitting a new LED light which will give

more effective light, and it will turn off at midnight until 5am. It is hoped that this will

provide a good compromise to all.

d) Street lighting

NYCC advised that it has commenced a programme to replace all standard street

lights with LED lighting which will be more efficient over the long term, in both energy

and maintenance costs.

7. Richmondshire District Council

a) Electoral review of Richmondshire

The boundary commission has proposed creating a new ward together with Hawes

and High Abbotside, to include Melbecks and Muker Parish Councils. The proposed

name for the new ward is Hawes & High Abbotside, but councillors commented that

this does not reflect who this represents, and that a name such as ‘Upper Dales’

would be more appropriate. The consultation is open until January 15th 2018.

8. NYCCC

No items.

9. YDNP

a) Northern Parish Forum

The council received the notes from the parish forum.

b) National Park Management Plan

The council received information regarding the YDNPA national park management

plan. Cllr Blows advised councillors that RDC and YDNPA had discussed the

possibility of increasing council tax for non-resident second homes from the current

150% to address the issue of empty houses. Work is ongoing with this, and an

announcement is likely in the near future regarding this.

c) New build housing in the Yorkshire Dales

The council noted receipt of this request for interested parties to consider the

potential for developing new build housing in the national park.

d) Planning decision – Spensley House, Gunnerside. Approved conditionally.

e) Planning application – Wardell Hall, Low Row. The Council raised no comments

or objections.

f) Planning application - Dial House, Gunnerside. The Council raised no comments

or objections.

g) Planning application - Rowleth Gardens, Strands. The Council raised no

comments or objections.

10. AOB

a) Citizens Advice Bureau

The council noted receipt of the annual report from the Citizens’ Advice Bureau.

b) Community First Yorkshire

The council noted receipt of information from Community First Yorkshire (previously

Rural Action Yorkshire), about services available to residents.

c) South Tees Hospital consultation events

The council noted dates of consultation events in the near future.

d) Children playing signs in Gunnerside

A resident of Gunnerside has requested for signs to be put up advising motorists of

children playing, as the population of children in the village has increased

significantly recently. The clerk will contact highways to try to arrange a meeting to

look at this.

e) Scott Trial

The council noted receipt of letter of thanks from the Scott Trial.

f) Highways issues

It was requested that the clerk arrange a meeting with Highways to look at the

various issues in the area:

i) Blocked drain at Peat Gate which is sending water down towards the main

road.

ii) Broken drain at Brocca Bank

iii) Wall outside Gunnerside

iv) Broken drain at West End cottage, Gunnerside

11. Date of the next meeting

The next meeting will be held at Gunnerside Village Hall on Wednesday February

7th 2018 at 7.30pm.

As there was no other business, the meeting closed at 8.50pm.

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Minutes of the Melbecks Parish Council meeting held on Thursday 28th September 2017 at Gunnerside Village Hall

The Melbecks Parish Council meeting was held on Thursday 28th September 2017 at Gunnerside Village Hall. Present were Councillors McCartney, Silver and Crapper, with Cllr R. Alderson presiding. RDC Councillor Blows was also present. The Clerk was Miss N. Adams.

1. Apologies for absence.

Apologies were received from Cllr Calvert.

2. Declaration of Interests.

None declared.

3. Minutes of the last meeting

The minutes were agreed to be a correct record, and signed by the Chair.

4. Matters Arising.

a) Notice board in Gunnerside

Cllrs Calvert and Silver will be installing this soon.

b) Trees in Gunnerside Ghyll

Cllr McCartney has met with YDNPA Officer, Nicola Child, to look at the trees and to see what work can be done. A plan of work has been drawn up which includes getting rid of scrub, and taking off the smaller branches and new growth. The Council has applied for a grant of £1000 from RDC Area Partnership Funding Scheme, to go towards the first section of work, for which a quote has been received for £2500.

Funding is being applied for from other sources, and the council agreed to donate £500 towards this, subject to the funding being available from RDC and other sources. The clerk will write a letter confirming this. Cllr McCartney advised that residents are generally in favour of this work being done, and once the work has been completed, volunteers will be available for ongoing maintenance.

5. Finance

a) Order to pay – Dog waste bin

An order to pay was completed, and a cheque for £224.40 was signed to pay for the dog waste bin, which has now been installed at Gunnerside Bridge.

6. Highways

a) Overgrown trees at Peat Gate

Highways have been working to clear overgrown trees at Peat Gate, however more still needs to be done, as there is not enough room for the new fire engines to get through as the new ladders do not lie flat on the roofs.

b) Gate at cattle grid- Surrender Bridge

The pedestrian gate at the cattle grid is broken.

c) Drain at West End Cottage, Gunnerside

Highways have inspected the site, but no further work has been done here.

d) The drain at Peat Gate still has not been cleared.

The clerk will the above issues to Highways.

7. Richmondshire District Council

a) Precept 2017

Councillors agreed to ask for £2000 precept this year. The clerk will return the forms to RDC.

b) Charging for toilets

The new doors are due to be installed at the public toilets in Gunnerside, and it was felt that this will not generate revenue but instead will discourage people from using the facilities. The clerk had written to RDC to find out if there are any other options, however RDC have advised that they need to be consistent across Richmondshire.

RDC Councillor Blows offered to contact the relevant department to find out if there are anything else that we can do.

8. NYCC

No items.

9. YDNP

a) Planning application – Peggies, Home Farm, Low Row. The Council raised no comments or objections.

b) Planning application – Home Farm, Low Row. The Council raised no comments or objections.

c) Planning application – Pratts House, Home Farm, Low Row. The Council raised no comments or objections.

d) Planning decision – Spensley House, Gunnerside, this has been approved.

e) Tree work: The Kennels, Paradise, Low Row. The Council raised no comments or objections.

10. AOB

a) Community First Yorkshire

The paperwork was not available and the clerk will bring this to the next meeting.

11. Date of the next meeting

The next meeting will be held at Low Row Institute on Tuesday November 28th at 7.30pm.

The Council noted with great sadness that Val Stark had died during the previous week. Val served as clerk to the Parish Council from April 1993 until May 2008.

As there was no other business, the meeting closed at 9.00pm.

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Minutes of the Melbecks Parish Council meeting held on Thursday 6th July 2017 at Low Row Institute

The Melbecks Parish Council meeting was held on Thursday July 6th 2017 at Low Row Institute. Present were Councillors Calvert, McCartney, Silver and Crapper, with Cllr R. Alderson presiding. RDC Councillor Blows was also present. The Clerk was Miss N. Adams.

1. Apologies for absence.

There were no apologies, all were present.

2. Declaration of Interests.

None declared.

3. Minutes of the last meeting

The minutes were agreed to be a correct record, and signed by the Chair.

4. Matters Arising.

a) Trees in Gunnerside Ghyll. Cllr McCartney has been in touch with Dave Allen, who has requested that trees are labelled by YDNPA, to confirm which ones can be cut back. Cllr McCartney will continue to make further enquiries and get some quotations for the work.

b) Dog waste bin

RDC Cllr Blows has been in touch with Sally Dixon at RDC, and he has been advised that they are able to install the dog waste bin, and will be doing this in the near future. It was noted that this does need doing as soon as possible, as the current dog-waste bin does fill up quickly, particularly at this time of year.

c) Notice boards

Cllr Silver has put up the notice board in Low Row, thanks for this. Cllrs Calvert and Crapper will arrange for the one in Gunnerside to be installed.

5. Finance

No items.

6. Highways

The clerk was asked to report the following issues to Highways:

a) Grass cutting within Low Row on Melbecks Common has been taking place recently, however only a small area was done. All areas within the 30mph area should have been done.

b) Overgrowing vegetation on the road to Peat Gate This is causing problems with visibility and some vehicles have broken their wing mirrors on this section of road. This needs urgent attention before any more damage is caused.

c) Wall at Gunnerside. Close to the area where the new wall was built recently, there is another section which looks in danger of collapse.

d) Drain at Peat Gate, this has still not been cleared.

7. Richmondshire District Council

a) Upper Dales Partnership Funding Scheme

The Council noted that the Upper Dales Partnership funding scheme is open for applications again, and the closing date for these is September 1st 2017, with funding per project increasing to £1000. It was proposed that the council apply for funding to tidy up the trees in Gunnerside Ghyll, and the clerk will make an application to this funding scheme.

b) Electoral review of Richmondshire -warding arrangements

The Council has received consultation documents regarding the proposed reduction in the number of councillors from 34 to 24, from 2019. The current ward size is approximately 1000 electors, this is expected to increase to 1500 following the changes. Cllr Blackie is to circulate a proposal that Gunnerside and Muker join

Hawes and Abbotside, but that would mean splitting the parish, as Low Row would remain within Swaledale Ward. RDC has previously advised that parishes will not be split. The consultation closes on August 4th.

8. NYCC

No items.

9. YDNP

a) Invitation to the National Park Management Forum

The council noted the YDNPA’s 2018-2023 Management Plan forum.

b) Parish Forum – Autumn 2017

The council noted that the next Northern Parish forum would be taking place at The Buck Inn, Reeth on Monday September 18th at 7pm. Notes from the Spring forum: the council read the notes from the spring forum.

c) Planning application – Swale View, Low Row, first floor extension over existing garage. The Council raised no comments or objections.

d) Swale Trail – the Council noted receipt of a letter from YDNPA to advise that funding has been received to create a family friendly cycle route in Swaledale.

10. AOB

a) Scott Trial

The council received a letter and permission slip regarding the Scott Trial , this was signed and returned.

b) St. John’s Community Centre – request for financial assistance.

A letter was received requesting financial assistance.

11. Date of the next meeting

The next meeting will be held at Low Row Institute on Thursday September 28th at 7.30pm.

As there was no other business, the meeting closed at 8.35pm.

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Minutes of the Annual Melbecks Parish Council meeting held on Thursday May 4th 2017 at Gunnerside Village Hall

The Annual Parish Council meeting was held on Thursday May 4th 2017.

Present were Councillors Calvert, McCartney, Silver and Crapper, with Cllr R. Alderson presiding. Also present was RDC Councillor Blows and one member of the public. The Clerk was Miss N. Adams.

1. Apologies for absence.

There were no apologies, all were present.

2. Election of Officers

a) Election of Chair.

PC nominated Cllr Alderson as Chair, this was seconded by AS and unanimously agreed. There were no other nominations.

b) Election of Vice-chair.

RA proposed Cllr Crapper as Vice-Chair, this was seconded by PC, and agreed unanimously. No other nominations were received.

3. Declaration of Interests.

None declared.

4. Minutes of the last meeting

The minutes were agreed to be a correct record, and signed by the Chair.

5. Matters Arising.

a) Trees in Gunnerside Ghyll. Cllr McCartney has been in touch with Dave Allen, who carried out some work in the past, and it was agreed for him to arrange to have a look and give a quotation for some work. Cllr McCartney will contact YDNPA to confirm which trees can be removed or cut back.

b) Dog waste bin

The Clerk has contacted RDC regarding the dog waste bin which was ordered last year, and which has not yet been installed. However, a definite date still has not been confirmed. Cllr Blows has offered to chase this up and will contact RDC regarding this issue.

6. Finance

a) Order to pay – Low Row Institute

An order to pay was signed and a cheque for £20.00 for two meetings held during the year.

b) Order to pay – Gunnerside Village Hall

An order to pay was signed and a cheque for £40.00 for four meetings held during the year.

c) Financial Risk Assessment

The financial risk assessment was approved and signed by the Chair.

d) Audit- Annual governance statement

The annual governance statement was agreed unanimously by councillors.

e) Accounting statement

The accounting statement was agreed unanimously by councillors.

e) Internal audit

It was agreed that Kevin Pellatt would be asked to complete the internal audit again this year.

6. Highways

The clerk was asked to report the following issues to Highways:

a) drain at West End cottage, Gunnerside

b) street light at Peat Gate

c) street light outside Corner Cottage, Gunnerside

d) drain at the top of Peat Gate

It was confirmed that the replacement of the pole at Toledo has not been done yet.

7. Richmondshire District Council

a) Reduction in number of councillors

The Council noted that RDC has approved the proposed reduction in the number of councillors from 34 to 24, from 2019.This will go to consultation with the boundary commission in June 2017, with a final decision in 2018. The ward size may increase, although it was confirmed that parishes will not be divided.

8. NYCC

a) Vacancies for co-opted members

The Council noted that the Richmondshire Area Committee was making new appointments, and that the closing date for nominations is Monday June 5th.
9. YDNPA

a) Village of the Year

The Council noted details of this competition, however it was decided not to take part.

10. AOB

a) cycle events

The Council noted that there would be two non-competitive cycle events taking place on Saturday June 10th 2017, and on Saturday July 1st 2017.

b) Community led housing

The Council were advised that a Housing Need survey was available, if required, from North Yorkshire Rural Housing enablers. It was agreed not to be necessary at the moment.

c) Reeth 3- day trial

A letter was received giving details of the Reeth 3 Day Trial, to take place on the 21st, 22nd and 23rd of July 2017. A permission slip will be returned by the Clerk.

d)  Notice boards

 The notice boards have arrived and AS and PC will arrange to install these.

11. Date of the next meeting

The next meeting will be held at Low Row Institute on Thursday July 6th at 7.30pm.

As there was no other business, the meeting closed at 8.15pm

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Minutes of the Melbecks Parish Council meeting held on Thursday March 23rd 2017 at Low Row Institute

The Parish Council meeting was held on Thursday March 23rd 2017. Present were Councillors Crapper, Calvert, Silver and McCartney,with Cllr R. Alderson presiding. The Clerk was Miss N. Adams.

1. Apologies for absence. Apologies were received from RDC Cllr Blows.

2. Declaration of Interests. None declared.

3. Minutes of the last meeting. The minutes of the last meeting, held on 9th February 2017 were agreed to be a correct record, and these were signed by the Chair.

4. Matters Arising.

a) Notice boards. Cllr Alderson now has the quotation for the notice boards, from William Smith and sons, Barnard Castle, but he has been advised against having gas struts fitted. The price without gas struts is £396.95 each plus VAT, and we will need 4 new posts which will cost £30 each. The delivery charge is £10. It was agreed to go ahead with the purchase of these boards, and we will arrange installation ourselves, and the clerk will order the boards. It was agreed to order one to be delivered to Gunnerside and one to Low Row, and the clerk will check if there is an additional charge for this.

It was agreed to keep the board in the same position at Gunnerside, however it was thought better to move the one at Low Row next to the bus stop, where it would be easier for people to stop to read the notice board, and to put up notices.

b) Trees in Gunnerside Ghyll.

Cllr McCartney has been in touch with the YDNPA ranger, Michael Briggs who has advised that they do not have any volunteers available at the moment, but he has no objections for us to do some work ourselves. Cllr McCartney has had a look and could tidy up some of the smaller growth with some help from Gunnerside residents, however a tree surgeon would be needed for the larger limbs. Cllr McCartney will contact a tree surgeon in order to and get a quotation. This work will need to be done before the bird nesting season starts.

5. Finance

a) The clerk’s salary of £1000, plus expenses were agreed and paid. An order to pay was completed.

6. Highways

a) Wall at Lodge Green.

The clerk advised that this has been reported to highways, and has been added to their programme of works.

b) Light in Gunnerside

The light that had been off was reported and this has now been repaired.

c) Drain at West End Cottage

This has been causing problems in heavy rain again, and the clerk was asked to report this to highways again.

d) Drains on Brocca Bank

These are still not clear, and the clerk was asked to report this to highways again.

7. Richmondshire District Council

a) Richmondshire Small Parish Insurance Scheme

Richmondshire District Council has advised that it is no longer offering its Small Parish Insurance Scheme. The clerk has obtained 2 quotes for insurance, one from Zurich Municipal (who Melbecks Parish Council has been insured with through this scheme),

and one from Hiscox Insurance. The quotes are almost identical, and it was agreed to stay with Zurich at a cost of £164.45. The clerk will arrange payment of this.

b) The Council were advised that there will be a County Council election on Thursday May 4th.

8. North Yorkshire County Council

9. YDNPA

a) Tree Preservation Order- Oak Tree Barn, Low Row.

The Council noted that the YDNPA has given consent for the crown cleaning of three trees

located at Oak Tree Barn, Low Row

b) Parish Forum meeting

The Council were advised that there would be a Parish Forum meeting on 26th April 2017 at 7pm to take place at the Dales Countryside Museum, Hawes. No councillors were available to attend on this occasion.

10. AOB/other correspondence.

a) A letter of thanks was received from the Great North Air Ambulance for the £50 donation that was given by Melbecks Parish Council.

b) Trees at Peat Gate

Cllr Silver advised the Council that there are overgrowing trees on the road up to Peat Gate which need to be cut back, as they are obscuring vision for vehicles. The clerk was asked to report this to highways.

11. Date and time of next meeting.

The next meeting will be held at Gunnerside Village Hall on Thursday May 4th 2017.

As there was no other business, the meeting closed at 8.30pm.

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