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Recent Minutes

Grinton & Ellerton Parish Council

GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of the Annual Meeting of Grinton and Ellerton Abbey Parish Council held in the Village Institute on Monday 1st  May 2017.

Present:  Cllr H Brown (Chairman), Cllrs Coates, Porter and Barningham, the Clerk and three members of the public.

1.  Apologies:

Cllrs Alderson, Barker and T Little, press reporter.


2.  Election of Officers:

Chair – H Brown, proposed by S Porter, seconded by M Barningham

Vice-Chair – G Coates, proposed by H Brown, seconded by M Barningham

Memorial Hall Rep – G Coates, proposed by H Brown, seconded by M Barningham


Cllr H Brown signed a declaration of office as Chairman of the Council


3.  Minutes of Previous Meeting:

The minutes of the meeting held on Monday 6th March 2017 were read, approved and signed.


4.  Matters Arising:

Road Condition:  No further information has been received regarding this matter.  The Clerk will contact District Cllr Blows for an update.


Ward Boundary Review:  Cllr Coates reported that she had spoken to Yvonne Peacock, Leader of Richmondshire District Council who had stated that Swaledale would be merged with another neighbouring rural ward.  


Meeting Dates:  It was decided not to change any dates for future meetings until the outcome of the forthcoming NYCC elections is known.  Any changes would need to be made at the AGM as they form part of the standing orders.


Defibrillator:  District Cllr Blows has contacted the Clerk with details of funding from the British Heart Foundation that should become available soon.


5.  Correspondence:

YDNPA

Planning Consent, Nettlebed House:  Notice has been received that works have been approved.


Tree Works, Beck Cottage:  Works to a Sycamore tree at this location have been approved.


RDC

Community Housing Initiative:  The Clerk read out a letter from Amanda Madden promoting Community Lead Housing.  It was decided that this was not to pursue the matter.


NYCC

Road Closure, Downholme Bridge:  Repair works are scheduled to start between 1st June and 1st November that would result in the road being closed for a period of 8 weeks.

Richmondshire Area Committee:  Notice of vacancies for co-opted members has been received with nominations to be received by 5th June.  Harold is already a member of the Committee.


6.  Finance:

Approval of Annual Governance Statement 2016/17:  This was read and approved by Cllrs.


Approval of Annual Accounts 2016/17:  These were circulated and approved by Cllrs.  It was also approved that £7,000.00 would be held in reserves for any future works required to the Village Hall.


Cheques:

The flowing cheques were signed:-

O’Reilly Accountants - £120.00

Clerks Expenses - £8.00

Clerks Wages - £375.00


7.  Any Other Business:


Cllr James Alderson:  Cllr Alderson has emailed his resignation from the Parish Council.  The Clerk to write to him expressing thanks from all for his contributions over the years and for being the Emergency Officer.  The Clerk will inform RDC of the vacancy so that it can be advertised.


8.  Date and Time of Next Meeting:

Monday 3rd July 2017 at 7.15 pm.

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Annual Parish Meeting of Grinton and Ellerton Abbey Parish held on Monday 1st May 2017 at 8.00pm in Grinton Parish Hall.


Present:  Chairman Cllr H Brown, Cllrs Coates, Porter and Barningham, the Clerk and 3 members of the public.


Mr H Brown, Chairman of the Parish Council presided and convened the meeting.


1.  Minutes of Previous Meeting:

The minutes of the last meeting were read, approved and signed.


2.  Matters Arising:

Wooden Bridge over the Gill:  This has now been replaced by the YDNPA.


Speeding on Moor Road:  This matter has been reported to the Police and a speed check carried out.



3.  Memorial Hall Accounts:

These have not yet been received but would be circulated when they are.


4.  Any Other Business:


Parking, Moor Road:  Mrs Webster raised the issue of parking on the roadside. It was suggested that ‘Residents Only’ parking signs could be put on the parish owned areas, Cllr Barningham would source and put up some signs.


Footpath from Grinton Bridge:  Mr Bilton reported that cyclists are using the footpath, the Clerk will contact the YDNPA Ranger to report.


Seat at Top of Grinton Bank:  Cllr Coates reported that a memorial plague had been put on this seat that has not had permission.  As the seat is maintained by the Parish and we have had no notification it was decided unanimously to remove the plague.


As there was no other business the Chairman closed the meeting at 8.30pm

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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council held in the Grinton Parish Hall on Monday 6th March 2017 at 7.15pm.

Present: Cllrs Coates (Vice Chair), Barker and Porter, the Clerk, and press reporter T Little and one member of the public

Apologies:

Cllrs Alderson and Barningham and District Cllr Blows.


Minutes of Previous Meeting:

The minutes of the meetings held on Monday 9th January 2017 were read, approved and signed.


Matters Arising:

Road Condition, Ellerton Abbey:  No update has been received regarding the state of the road.  The Clerk will contact Cllr Bows again for an update.


Barrier, Grinton Bank:  No update has been received, the Clerk will contact County Cllr Blackie again to see it there has been any progress.


Footbridge, Grinton Gill:  The new footbridge is now in place.  Councillors instructed the Clerk to write to Michael Briggs, Area Ranger for YDNPA to express their thanks and appreciation.


Bus Shelter Roof Repairs:  All works have now been carried out.


Ward Boundary Review:  Cllr Barker reported that he had attended the Ward Boundary Review meeting and felt that we should formally express our concerns regarding the proposals to reduce the number of wards.  The Clerk to contact Cllr Blows as to the best way to do this.


Correspondence:

YDNPA:  

Planning Blackburn Hall:  Notice of Decision has been received that the application for works has been approved.


Ash Tag Project: Notification has been received that YDNPA are running a scheme to monitor the spread of Ash die back fungi.  Individuals are being asked to tag and monitor Ash trees and to check for signs of fungi once a year.  The National Park will provide tags, nails and instructions to interested parties as required.  It was decided to obtain some tags for the Parish to be able to take part in this project.  Details to be published on the parish website.


Spring Parish Forum:  The next parish Forum meeting will be held on Wednesday 26th April 2017 at Hawes.  Cllr Barker agreed to attend on behalf of the Parish.


North Yorkshire Police:  Details of a new property marking scheme have been received, inviting Parishes to organise dates for the public to attend.  As Reeth Parish Council are organising such a date it was felt un-necessary to have another.  Details of the scheme will be advertised on the Parish notice board.


NYCC:

Countryside Access, Public Consultation:  Not applicable in our area as we are in the National Park.


Water Aid:  There will be a cycle event passing through the Parish on Saturday 1st July 2017 involving up to 200 riders.  As the riders will be staggered, there should be minimal disruption and stewards will be on the route to assist with any problems.  All signage should also be removed at the end of the day


Finance:

Cheques were signed for:

A Malton - £269.00 – Bus Shelter Repairs


Any Other Business:


Meeting Dates:  Councillors discussed the possibility of changing the dates of further meetings to the second Monday of alternating months as this may allow both our local District and County Councillors to attend more easily.  The Clerk will contact both Councillors for their views and ask for responses before our next meeting/AGM.


Defibrillator:  Cllr Barker expressed concern that Grinton did not have a defibrillator for the village.  The Clerk to obtain details of costs etc.


Date and Time of Next Meeting:  Monday 1st May 2017 AGM

~~~ooo~~~

GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council help in the Grinton Parish Hall on Monday 9th January 2017 at 7.15pm.

Present:  Cllr H Brown (Chairman), Cllrs Barningham, Coates and Porter, County Councillor Blackie, the Clerk, and press reporter T Little

Apologies:

Cllr Barker and District Cllr Blows


Minutes of Previous Meeting:

The minutes of the meetings held on Monday 7th November 2016 were read, approved and signed.


Matters Arising:

Road Condition, Ellerton Abbey:  Cllr Blows has emailed NYCC regarding this matter who have responded that they are monitoring the situation and that it has been added to their programme of works but giving no indication of when any repairs will be carried out.  

Notification has also been received that roadworks at Under Banks were scheduled to begin which would include road closures for 2 days.


Speeding on Grinton Bank:  Cllr Barningham reported that a speed check has now been carried out on the road but as this was during a period of icy weather no excessive speeds had been recorded.


24 Hr Emergency Services:  Cllr Blackie updated members on the campaign to retain 24hr emergency services at Darlington Memorial Hospital.


Footbridge, Grinton Gill:  The footbridge should be replaced sometime in February.


BT Consultation on Removal of Telephone Boxes:  Cllr Blackie reported no payphones would be removed from the area following objections from RDC.  He has been corresponding with BT and has discovered that there are a number of payphones that were listed for removal which are actually out of order despite repeated requests for them to be repaired.  These are now being dealt with and Cllr Blackie urged that any others be reported as soon as possible.


Bus Shelter Roof Repairs:  A quote for the necessary roof repairs has been obtained and Cllrs agreed to accept this.  The Clerk will contact the builder to request that the works are carried out as soon as possible.


Correspondence:

Reeth Parish Council:  Correspondence has been received showing the new name of Grinton and Ellerton Abbey Parish Council on the register of title for Reeth Memorial Hall.


RDC:  

Hall Booking:  A request to book the Hall for NYCC elections in May has been received for 4th May 2017.


Ward Boundary Review:  There will be a briefing held at Mercury House, Richmond on Thursday 19th January 2017 regarding this.  Cllr Blackie urged that Cllrs attend as proposals to be discussed are regarding reducing the number of district councillors by changing ward boundaries.  These changes could mean that rural and more urban wards are merged which could be to the detriment of the more rural areas.


Calculation of Council Tax Base:  Cllr Brown proposed that the precept remain as £2,000, seconded by Cllr Coates and agreed unanimously.



YDNPA:  

Election of Parish Representative:  Notification has been received that the new parish representative will be Allen Kirkbride of Askrigg and Low Abbotside Parish Council.



Finance:

Cheques were signed for:

Clerks Expenses - £29.99


Any Other Business:

None


Date and Time of Next Meeting:  Monday 6th March 2017


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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council held in the Grinton Parish Hall on

Monday 7th November 2016 at 7.15pm.

Present: Cllr H Brown (Chairman), Cllrs Alderson, Barningham, Barker, Coates and Porter, District Councillor Blows, the Clerk, press reporter T Little and two members of the public.

Apologies: None

Minutes of Previous Meeting: The minutes of the meetings held on Monday 4th July and Monday 5th September 2016 were read, approved and signed.

Matters Arising:

Commons Registration: The application in respect of the land at Rosegarth has had no objections and will be going to committee for approval shortly. The application regarding the land at Crackpot is still on-going as NYCC require some more documentary evidence from the Brown family.

Road Condition, Ellerton Abbey: Following our recent letter to Highways, Cllr Blows has also contacted them but to date has only received a standard response email. Cllr Blows to contact them again and to check on progress of Barrier on Grinton Bank.

Footbridge, Grinton Gill: The footbridge has been removed for the time being due to safety concerns. This had been agreed previously by Councillors if the bridge became dangerous. The Clerk reported that we could apply to NYCC for the path to be added to the Definitive map but the process could take up to four years. It was agreed to progress with this. The Clerk will liaise with the YDNPA Ranger.

Correspondence:

County Cllr J Blackie: Cllr Blackie raised concerns regarding the proposed changes to 24 Hour emergency services at local hospitals. Cllrs Coates and Blows had attended recent meetings and updated members. The consultation proposals will not be published before next year.

RDC:Upper dales Partnership Meetings: The Clerk circulated dates for up-coming meetings.

BT Consultation on Removal of Payphones: The payphone at Crackpot Lane is on the list for removal but as no calls have been made from this box in the past 12 months, councillors had no objection to its removal.

District Cllr Blows: Pre-planning application at Grinton Lodge for additional mobile phone coverage. Cllr Blows reported that he had no received no further information from the company involved and that he would contact them again to ask for a progress report.

YDNPA:Tree Works: Notification has been received for the removal of trees at Virginia Cottage and Moor House and the trimming of a tree at Neddy Hall. Planning Applications:Blackburn Hall, Grinton - listed building consent for works to extent Kitchen and convert part of the garage. Councillors had no objections.

SSI Land – Richmond Motor Club 3 Day Trial date extension. Councillors had no objections. Wolf Cottage, Grinton – Decision notice has been received for retrospective approval of works.

Election of Parish Representative: Nomination forms have been received for the election of a new Parish Representative to the Authority. Cllr Coates thanked Cllr Harold Brown for all his work as Parish representative to the YNDPA over the past 20 years before standing down due to ill health. The forms were filled in and signed to be returned to the YCLA.

Wrigley’s Solicitors: A request for details of the easement granted for electricity cables has been received. Details of the transaction will be held by the Councils solicitors, Johnsons at Hawes. The Clerk will reply giving Johnsons as contact for information.

Finance: Cheques were signed for:

Clerks Wages - £375.00

Yorkshire Water - £12.24

Poppy Wreath – £17.00

Any Other Business:

Bus Shelter: Cllr Coates reported that the coping stones on the roof of the bus shelter were loose and needed re-setting. It was agreed to contact Andy Malton to ask him to carry out these works.

Village Green: It was felt that the re-instated green on Moor Road was in need of some kind of bollards to protect it from being churned up again. The Clerk was asked to look for prices of suitable bollards.

Date and Time of Next Meeting: Monday 9th January 2017 due to the bank holiday falling on the usual date of the 2nd.

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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council help in the Grinton Parish Hall on Monday 8th September 2016 at 7.15pm.

Present: Cllrs Coates and Barker, District Councillor Blows, the Clerk, press reporter T Little and two members of the public.


As only two Parish Councillors were present the meeting was cancelled due to not being quorate.

Date and Time of Next Meeting:  Monday 7th November 2016 at 7.15 pm

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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council help in the Grinton Parish Hall on Monday 4th July 2016 at 7.15pm.

Present:  Cllr H Brown (Chairman), Cllrs Alderson, Barningham, Barker and Porter, District Councillor Blows, the Clerk, press reporter T Little and two members of the public.


Apologies: Cllr Coates.


Minutes of Previous Meeting:

The minutes of the meeting held on Monday 2 May 2016 were read, approved and signed.


Matters Arising:

Commons Registration:   Letters have been received from NYCC stating that there have been objections to the de-registrations from the Open Spaces Society.  Cllr Coates has spoken with NYCC and will report to the next meeting.  Cllr Barker proposed that we ask our local MP for assistance in the matter should it continue to be unresolved.


Upper Dales Partnership Meeting:  Cllr Blows reported that there is a scheme available to benefit local communities with grants of up to £500.00.  The deadline for any applications is 2nd September.


Correspondence:

YDNPA:  Notification has been received that planning permission has been granted for works to Beck Cottage, Grinton


NYCC:  Notifications have been received of road closures on Moor Road on July 27th from 9am until 5pm and on the B6270 at Eddy’s Bridge near Stainton from 4th July to 9th July with possible further closures should unforeseen circumstances arise.


Cllr Barker reported that the road near Swale Farm was slipping again despite the major works that were carried out there in 2014.  He has spoken to Neil Linford at NYCC regarding the works to culverts on his land near the slippage that have never been completed properly and that could be contributing to the on-going problems in this area.  The Clerk will write to NYCC to express the council’s concerns and Cllr Blows will also contact them in support.


RDC:  Notification has been received of a meeting to be held at Mercury House, Richmond on Thursday 27th October regarding budgetary changes facing RDC that may affect Parish Councils.  Cllr Blows urged that someone should attend from the Parish.


Finance:

Cheques have already been signed for:

Zurich Insurance - £610.57 – 5th May 2016

Yorkshire Water - £11.76 – 16th May 2016

Npower - £77.34 – 20th June 2016

A Malton - £40.00 – 20th June 2016



Any Other Business:

Speeding on Grinton Bank:  Cllr Barningham reported an increase in the number of vehicles speeding in convoy up the bank.  The Clerk will contact the local Police to make them aware of the situation.  Cllr Alderson reported that there is a form available on-line on the NYCC website for individuals to report speeding problems. This may then enable the emergency services to install monitoring equipment.  Concerns were also raised again regarding the speed of cyclists riding down the bank.


Village Green:  The Clerk was instructed to write to Mr Chris Curry to thank him for his efforts to re-instate the Village Green opposite his properties on Moor Road.


Footpath near Blackburn Hall:  It was reported that there was a possible sewerage leak from the Yorkshire Water West Grinton septic tank over the footpath.  The Clerk will contact the YDNPA Ranger to inspect the footpath and if necessary report to Yorkshire Water.


Date and Time of Next Meeting:  Monday 5th September 2016 at 7.15 pm.


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Annual Parish Meeting of Grinton and Ellerton Abbey Parish held on Monday 2nd May 2016 at 7.45pm in Grinton Parish Hall.

Present:  Chairman Cllr H Brown, Cllrs Coates and Barningham, the Clerk and 1 member of the public.


Mr H Brown, Chairman of the Parish Council presided and convened the meeting.


1.  Minutes of Previous Meeting:

The minutes of the last meeting were read, approved and signed.


2.  Matters Arising:

Wooden Bridge over the Gill:  The ownership of the bridge has still not been established.  It may be possible to register a small area of land on either side of the bridge as Village Green but this will incur a cost.  Michael Briggs, YDNPA Ranger to be contacted again regarding how to progress this matter.  The Clerk will contact Michael to request an up-date.


3.  Memorial Hall Accounts:

These had been forwarded to the Clerk and were circulated to those present.


4.  Any Other Business:

The speed of cyclists coming down Grinton Bank was raised as a concern to local residents.  The Clerk will speak to the local PCSO to see if anything can be done.

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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of the Annual Meeting of Grinton and Ellerton Abbey Parish Council held in the Village Institute on Monday 2nd May 2016.

Present:  Cllr H Brown (Chairman), Cllrs Coates and Barningham, the Clerk and one member of the public.

1.  Apologies:

Cllr Sunter and T Little, press reporter.


2.  Election of Officers:

Chair – H Brown, proposed by G Coates, seconded by M Barningham

Vice-Chair – G Coates, proposed by H Brown, seconded by M Barningham

Memorial Hall Rep – G Coates, proposed by H Brown, seconded by M Barningham


Cllr H Brown signed a declaration of office as Chairman of the Council


3.  Minutes of Previous Meeting:

The minutes of the meeting held on Monday 7th March 2016 were read, approved and signed.


4.  Matters Arising:

Wolf Cottage Planning Application:  The planning application will be going before the YDNPA Planning Committee on Tuesday 10th May, with a recommendation for approval.  The Clerk to email YDNPA again stressing the importance of the off-street parking at the site.


Commons Registration:  Notification has been received from NYCC that public notices are displayed at the sites and any objections must be received by 31st May 2016.


Footpath Handrail:  This has now been repaired.


5.  Correspondence:

YDNPA:

Dale Trail Cycle Way.  The YDNPA Ranger has written to ask that the Parish Council send a letter of support for this scheme so that it may be used in helping to secure funding.  It was agreed to do this.


Poppy Appeal;

There is a new local co-ordinator.  It was agreed to order a Poppy wreath for Remembrance Sunday.


RDC:

Upper Dales Partnership Meeting:  The next meeting for the Partnership is being held at Hawes on Wednesday 11th May.  Cllrs were unable to attend.


Other:

Best Kept Village Competition:  Judging will take place the first two weeks in July.  A copy of the Judges guidelines has been received.


6.  Finance:

Approval of Annual Governance Statement 2015/16:  This was read and approved by Cllrs.


Approval of Annual Accounts 2015/16:  These were circulated and approved by Cllrs.


Cheques:  The following cheques were signed

H Woolley - £57.00 – Fire extinguisher maintenance

O’Reilly Accountants - £44.40 – Payroll administration.

Clerks Expenses - £31.56 – Printer ink and postage.

Clerks Wages - £375.00 – half yearly.


7.  Any Other Business:

Guttering Repairs to Hall:  The guttering at the back of the Hall needs cleaning out as there is some water ingress in the storage cupboard.  A quote to clean out the guttering at the front and back of the Hall has been obtained from Andy Malton for £40.00.  It was agreed to go ahead with this work. Cllr Coates to arrange and to speak to J Dawson regarding access to the rear of the Hall.


8.  Date and Time of Next Meeting:

Monday 4th July 2016 at 7.15 pm.

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GRINTON & ELLERTON ABBEY PARISH COUNCIL


The minutes of Grinton and Ellerton Abbey Parish Council held in the village Institute on Monday 7th March 2016.


Present:  Cllr H Brown (Chairman), Cllrs Coates, Alderson, Barningham and Porter, the Clerk, press reporter T Little and five members of the public.


Apologies:

None


Minutes of Previous Meeting:

The minutes of the meeting held on Monday 4th January 2016 were read, approved and signed.


Matters Arising:

Defibrillator:  The British Heart Foundation funding is no longer available.


Commons Registration:  The paperwork and fee have now been submitted to NYCC.


Clerks Contract of Employment:  None of the local parish councils seem to have these.


Transparency Fund Purchases:  The equipment has now been purchased and is being used by the Clerk.


Queen’s 90th Birthday:  It was agreed to put up the bunting.


Hall Hire by Local Family: Instead of a monthly payment, a record would be kept of the hours the Hall is being used and then paid at an agreed date.


Air Ambulance Donation:  A letter of thanks for the recent donation has been received.


Grinton Bridge/NYCC:  The bridge has been inspected by NYCC and no structural defects found.  The cracks and other remedial works would be programmed in for 2016/17.

The works on the Harkerside road have now been completed.  There had been no progress with the request for the barrier on Grinton bank.


Correspondence:

YDNPA:

Parish Forum Meetings:  An invitation has been received for the meeting to be held on 23rd March 2016 at Bainbridge.


Planning Application – Wolf Cottage, Grinton:  Concerns were raised about the increase in parking along the village green opposite the application site.  A short term solution would be for vehicles to park at the side of Virginia Cottage but a longer term solution was required.


Cycle Events through the Dale:  A list of dates of cycle events coming through the dale has been received from the Ranger.



NYCC:

Road Closure notification:  The road between Gunnerside and the Buttertubs will be closed for a period of 4 weeks from Monday 11th April.


Cllr Blackie:  As the road closure has not been subject to consultation, Cllr Blackie is challenging the decision.


RDC:

Register of Electors:  The new register of electors for the parish has been compiled and an edited version is available for inspection at any RDC Office.


Polling Station Bookings:  The Hall has now been booked for 2 elections in May and June.


YCLA:

Planning Appeal Petition:  An on-line petition to give local councils the right to appeal against planning decisions will be signed by the Clerk on behalf of the Council.  The petition is available for all to sign on-line at https://petition.parliament.uk/petitions/110489.


Other:

Richmond Buildings Preservation Trust:  Cllrs were asked to identify any historic buildings that would be suitable for a restoration project.


Finance:

Cheques were signed for:-

M Guy - £174.00 – Repairs to Hall storage heater.

YLCA - £45.00 – Membership fees.


Any Other Business:

Footpath Handrail:  The handrail on the footpath from the Churchyard to Swale Hall Lane needs repairing.  The Clerk will report this to the YDNPA Ranger.


Parish Records:  The old minute books have now been scanned to a memory stick.  The originals can be returned to the County Archives.  The information will be put onto the parish website.


Date and Time of Next Meeting:

AGM on Monday 2nd May 2016 at 7.15 pm followed by the parish Meeting.


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GRINTON & ELLERTON ABBEY PARISH COUNCIL

The minutes of Grinton and Ellerton Abbey Parish Council held in the village Institute on Monday 4th January 2016.

Present:  Cllr H Brown (Chairman), Cllrs Coates and Porter and District Councillor Blows, the Clerk and one member of the public.

Apologies:

Apologies were received from Cllrs Barningham and Alderson and press reporter T Little.

Minutes of Previous Meeting:

The minutes of the meeting held on Monday 2nd November 2015 were read, approved and signed.

Matters Arising:

Commons Registration Insurance Enquiry:  Cllr Coates has checked with the insurer and there is no insurance to cover an administrative error.

Transparency Funding:  The money has now been received.

Barrier Site Meeting, Moor Road:  Cllrs Coates and Barningham and County Cllr Blackie have had a site meeting with NYCC Highways regarding the provision of a crash barrier on Grinton Bank.  NYCC were not hopeful that this would meet with the necessary criteria required for the works to be carried out but no official decision has yet been received.

New Payroll Arrangements:  O’Reillys Accountants at Hawes will handle the Clerk’s payroll at a cost of £60.00 per annum plus VAT.  They have been instructed to carry out this work.

Defibrillators:  District Cllr blows reported that the Communities Opportunities Fund is now closed but that the British Heart Foundation has be funding defibrillators.  Cllr Blows to investigate.

Correspondence:

Commons Registration:

 An email from County Councillor John Blackie was read out stating that the standard fee of £2400 for de-registering the two pieces of land could not be reduced.  He is offering a figure of £1000 from his Locality Budget towards the costs and this together with a contribution of £400 from each of the landowners and £600 from this Parish Council be used to rectify the situation.  It was decided to proceed on this basis as both landowners were in agreement with this proposal.

YDNPA:  

Low Lane:  The Area Ranger, Michael Briggs has replied regarding the state of this lane.  As the route is unclassified and surfaced it is not YDNPA’s responsibility to maintain but that of NYCC.  When the route is adopted as a section of the Swale Trail Cycle Route it may be possible that some maintenance could be undertaken by YDNPA.

New signs at Stepping Stones near Wood House:  These are now in place.  Similar signs are also in place near the stepping stones at Haggs Gill.

Bushes House Planning Decision:  Permission has been granted for solar panels.

NYCC:

Rapid Response Catchment and Flood Action Campaign:  Information was received asking if the Parish Council wish to develop our own plan.  A Risk Assessment has already been carried out by Cllr Alderson and the information would be passed to him.

Minerals and Waste Joint Plan:  This was not relevant to our area as it was covering York and the North York Moors National Park.

Local Bus Subsidy Reduction:  Wensleydale and Swaledale were not mentioned so hopefully there will be no more cuts in this area.

YLCA White Rose:

Clerks Contract of Employment:  All employees now require a contract of employment.  If this is not already in place the YLCA can be contacted for assistance.  Cllr Coates to proceed with this.  District Cllr Blows will enquire with RDC to see if they have a general contract that could be used.

Clerks Pension Update:  Earnings need to be over £5000 per annum so this does not apply.

Accounts and Audit Regulations:  Each Parish Council must decide whether to stay within the scheme or opt out by the end of March 2016.  It was decided to stay in the scheme.

Transparency Grant:  £424.99 has been received for purchasing a laptop and scanner. Cllr Coates will purchase these.

Membership Fee Increase:  Membership fees will increase by 4.9% in 2016.

Queen’s 90th Birthday Celebrations:  Item was deferred to the next meeting.

K Webster:  

Hall Hire, January payment suspended.  Item deferred to next meeting.

Butterwick Hospice Appeal:  

Councillors felt that they could not contribute to this appeal.

Air Ambulance Appeal:  

It was decided to donate £25.00.  

RDC Election Booking:  

A request to book The Hall for the elections for Police and Crime Commissioner on Thursday 5th May has been received.  The Clerk to confirm with Richmondshire District Council with a fee of £70.00.

Precept:

Cllr Coates proposed that the precept for the coming year be set at £2000, Seconded by Cllr Brown and agreed unanimously.

Bank Account:

The new signatures have now been accepted and the contact address changed to the new Clerk.  On-line banking was discussed and it was agreed to proceed with this if possible.  The Clerk would look into this.

Finance:

The previous Clerks pay of £187.50 has been paid on 14th November 2015.

Npower - £96.58 paid 15th December 2015.  It was agreed to look for a cheaper deal at the end of the contract period.

Acting Clerks Expenses:  £23.62 to be paid when a second signature has been obtained on the cheque.

Any Other Business:

Parish Clerk:  Mrs Karen Silver has resigned from the role of Clerk.  Mrs Jill May has agreed to take on clerk’s role. Cllrs unanimously agreed.

Swale Hall Lane:  Cllr Brown informed the meeting that the hole in the road near Swale Hall has now been inspected but the road is still closed.

Grinton Bridge:  Concerns were raised regarding the state of the walls of Grinton Bridge.  There are several cracks and following the recent floods it was felt that this should be reported to NYCC.  The Clerk will report this via the NYCC website.  

Archived Parish Records:  Cllr Coates reported that The Big Dig Project have a large scanner and proposed that all the Parish Records are scanned to a disc for our records and that the originals are then returned to the County Archive in Northallerton.  It was agreed that this was a good idea.

Heating:  The storage heater downstairs in The Hall is not heating properly.  Cllr Coates proposed buying a portable electric heater, agreed unanimously.  Cllr Coates to arrange.

School Buses:  District Cllr blows raised concerns from a resident regarding the speed of school buses through the village.  

Date and Time of Next Meeting: Monday 7th March at 7.15 pm.

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The minutes of Grinton and Ellerton Abbey Parish Council held in the village Institute on Monday Nov 2nd at 7.15pm

Present Cllr.H Brown Chairman Cllrs Coates, Barningham, Porter and District Cllr Blows and four members of the public

Apologies from Cllrs Alderson and press reporter T Little

The Minutes of the last meeting were read, approved and signed

Matters Arising  

The footpath from the bridge to the church has been cleared of overhanging branches

No response has been received about the remaining Printing Machine still in the hall

The subject of the deregistering of wrongly registered village green was discussed,

It was agreed to seek Cllr Blackie’s help regarding the exorbitant fee being charged by NYCC and also to consult the Parish Council Insurance company regarding public liability re administrative errors at the time of registration

The Council approved and signed a letter in support of the deregistration to accompany an application

Correspondence

 Clerks resignation was received it was agreed to advertise the post on the website.

Highways

The footpath from the parks stile to the church will be repaired in the next financial year. The footpath from the village to the cemetery was not considered to need attention. The grit box on Swale Hall Lane will be removed.

A Site meeting regarding the councils request for a barrier on Grinton bank is arranged for 6th Nov Cllrs Coates and Barningham will attend

Notice was received of a road closure at Gunnerside to begin in November for 6 weeks.

 Notice of the Leyburn road closure 16th & 17th Nov 8am-8pm re services to Virginia Cottage Grinton

 YDNPA

Planning Application R/03/15B Bushes House for solar panels,  No objections

Planning Application  R/03/122A/OH Low Whita Pumping Station,  Granted

Yorkshire Access Forum wrote seeking Members

Hall Hire

Reeth Gazette wrote to confirm they would be using the hall once a month for sorting and bundling of the gazette.

 YLCA

A letter was received regarding the cost and installation of a Defibrillator Cllr Blows

will look into funding

Information about funding to set up a Good Neighbour Scheme was received

More information at www.ruralyorkshire.org.uk

Transparency Code and funding was discussed it was resolved to apply for grant money to purchase a laptop computer and scanner in order to comply with the new

legislation regarding publication on the website of council information. The Council recognised and thanked Jonathan Dawson for his help with displaying the required information on his website. www.2dales.org.uk

Bank Account Cllr Coates reported that the bank account was still in the process of changing after 2 months despite numerous phone calls to Barclays mandate team.

Hall It was agreed to the occasional use of the hall by a local family for table tennis payment would be by standing order.

Highways Workshop

Cllr Coates reported attending a workshop at the Highway dept regarding the introduction of online reporting of highway problems

www.northyorks.gov.uk/reportit

Finance

It was resolved to pay the following

NPower £75.95

Richmondshire DC £75.00

Yorkshire Water £11.76

Shelter Cleaning £18.00

Clerks Expenses £27.65

AOB

A complaint about parking by the white bridge was discussed but the council has no powers to deal with parking issues.

A complaint about the overgrown lane at Low Whita will be reported to the YDNP


There being no other business the chairman closed the meeting, the next meeting will be Monday 4th January at 7.15pm in the village Institute.  

~~~ooo~~~

The minutes of the two most recent meetings are below and are also available, together with the Minutes of earlier meetings on the archive page.


The minutes will not be read, approved or signed as being correct until the next meeting. Any amendments will be noted in the next meeting's minutes.


Thanks to Grinton Parish Council for permission to include the items on these pages.